Planning page for Troop 428’s 2018 Summer Camp
Second Session, Camp Lone Star, Ottawa Campsite, June 15-June 24, 2018
- June 15 – The First Day – Friday
- June 16 – The Second Day – Saturday
- June 17 – The Third Day – Sunday
- June 18 – The Fourth Day – Monday
- June 19 – The Fifth Day – Tuesday
- June 20 – The Sixth Day – Wednesday
- June 21 – The Seventh Day – Thursday
- June 22 – The Eight Day – Friday
- June 23 – The Ninth Day – Saturday
- June 24 – The Tenth Day – Sunday
Dates for Summer Camp 2018:
4-16-18 Summer Camp T-shirt Design Ideas Due to Mr. Wilson
4-18-18 Final deadline for Roster and Fees to be paid
5-7-18 Parent’s Informational Meeting
5-7-18 All Special Needs Meetings Concluded
5-12-18 Program Work Day at Camp
5-14-18 Show and Tell gear night for the Troop
5-21-18 Summer Camp Goal Setting for the Troop
5-15-18 Merit Badge Signups Open
5-15-18 Special Needs information due to Council
5-21-18 Final T-shirt Orders Due
5-22-18 Camp Master visits Laura Campbell at HOAC
5-22-18 Camp Master visits with food service staff at HOAC
5-30-18 Troop Committee meeting Re: MOS
6-1/3-18 MOS Tribal Celebration
6-4-18 Summer Camp Gear Shakedown/Goal Review
6-10-18 Swim Practice 2-3PM 68 Inside Sports 11301 W 88th St, OP, KS 66214
6-11-18 Health Forms should be delivered to Mr. Devin Wilson
6-11-18 Hot Dog Dinner, Trailer Preparation and Permethrin Spraying
6-13-18 You may begin mailing packages and letters (share with grandparents)
6-15-18 Assemble at 8:00 AM in front of Sprouts at 87th and Maurer.
6-15-18 Medicines and Instructions delivered to Mr. D. Wilson in Zip Lock Bag
6-15-18 Money and Camp Box key delivered to Mr. Farkes in Ziplock Bag
6-15-18 Bring Canned Goods for Bartle Food Drive
6-15-18 Depart for Camp – Bartle Scout Reservation, Camp Lonestar, Ottawa
6-15-18 Camp Master: turn in all health forms
6-15-18 Camp Master: turn in all recommendation forms
6-15-18 Assistant Camp Master: Check in with campsite commissioner
6-16-18 Scoutmaster Assistant Scoutmaster Training (All Day – Catholic Chapel)
6-17-18 Parents, Family and Visitor Day 10AM-5PM
6-17-18 Wilderness First Aid (8:30-4:00, 2 days)
6-19-18 IOLS (1) Training offered on Reservation (Report 8AM, 2 days)
6-19-18 Wilderness First Aid (8:30-4:00, 2 days)
6-20-18 Climb on Safely Training on Reservation
6-20-18 Mail no additional letters or packages
6-21-18 IOLS (2) Training offered on Reservation
6-24-18 Return from Camp around noon or shortly thereafter. Watch your email.
Additional Calendar Items to be determined:
Swimming Practice – Sunday June 10, 2PM – 3PM 68 Inside Sports
Second Parent’s Meeting if needed
Committee meeting to discuss MOS – May 30, 2018
Camp Staff for Summer Camp 2018:
- Senior Patrol Leader: Sterling S.
- Campmaster: RJ Wilson
- Assistant Campmaster: Mark Ford
- Mic-o-Say Representative: Brit Laurent (Campmaster Emeritus)
- Banker: My man, Chris Farkes (Campmaster Emeritus)
- Health Officer: Devin Wilson
- Merit Badge Coordinator: Nate Baldwin
- Special Needs Coordinator: Matthew Harkins
- First Year Coordinator: Robert Schweiger
- Scrounger: Mike Douglas
- Health and Safety: Geoff Smith
- Everyone gets to camp safely.
- Everyone gets through camp safely.
- Everyone returns home safely.
- Everyone has a positive and memorable experience.
Needs for Camp:
- It its not required that you have taken the new YPT before summer camp but it is highly recommended. The word on the street is that you will need at least the new YPT and Troop Committee Challenge for certain MOS activities. You can find those trainings here: https://my.scouting.org
- An up to date medical form.
- A packed lunch or money for pizza/sandwich from Caseys. A cooler with some ice will be available for those with refrigerated items.
- Field Uniform for those who wear uniforms.
- Lawn chair for camp.
- A camp box which locks. Do not be like Mr. Wilson and wait until the last minute to get your camp box because they will all be gone from Walmart and Ace before you know it.
- A packed lunch or money for pizza/sandwich from Caseys. A cooler with some ice will be available for those with refrigerated items.
- An up to date medical form.
- Medicines in a zip lock bag with the original container. A list of specific instruction for administering the medicine.
- Money, sealed in a zip lock bag, with the scouts name on the outside of the bag, to cover merit badges, trading post items, extra program costs, and an Iconium run. Merit badges should receive first priority for money spent.
- The extra key, sealed in the money zip lock bag, or combination to any locking camp boxes.
- Swim Trunks at the top of the camp box.
- Field Uniform for travel (Class A)
- Some sort of small, personal back pack for merit badge worksheets and pens and pencils.
- Scout Book
- Merit Badge Forms
- Emergency camp contact line: 417-646-8115
- Emergency campsite contact line: 913-209-3936
- Mail Call: Scout’s Name c/o Troop 428, Bartle Scout Reservation, Camp Lone Star, Campsite Ottawa, 5525 NE Scout Camp Road, Osceola MO 64776-9000.
Health Forms and Physicals:
The Leader and Program Guides:
The Thought Checklist:
- Let each Scout set his own goals and choose the activities that interest him at camp. (You should take a few minutes at a troop meeting to talk with each scout about his summer camp agenda and provide guidance on any suggested changes.)
- Dedicate portions of several troop meetings for patrols to set goals and discuss activities that they would like to participate in at camp. (Refer to the program guide.)
- Some troops find it helpful to hold a “Summer Camp Meeting” just prior to camp to go over what Scouts need to bring with them for the session.
- At this meeting you should also
- hand out information packets to parents,
- finalize paperwork needs, make sure health forms are signed,
- secure the needed equipment for the troop campsite,
- and briefly review each Scout’s program schedule.
The “Stuff” Checklist:
WHAT TO BRING TO CAMP
- Annual Health and Medical Record (completed and current)*
- Hiking boots & tennis shoes (no flip flops or open toe shoes)
- Camp Box with Lock (extra key or combination to camp master staff)*
- Official Scout Uniform (shirt, troop neckerchief w/slide, shorts or pants, belt, and socks)*
- Camp T-Shirt*
- Extra shirts, shorts, underwear, socks, etc.* (five days worth – we’ll do laundry)*
- Swimming Suit (One piece suit for ladies)* (Pack at top of camp box)*
- Non Aerosol Mosquito and Tick Repellent*
- Bath towel/wash rag*
- Sleeping Bag or Blankets, Pillow*
- Merit Badge Pamphlets
- Pocket Knife (No sheath knives)*
- Canteen or water bottle*
- Moccasins/camp shoes
- Work Gloves*
- Musical Instrument
- Sewing Kit
- Small Rug or Mat*
- Stamps and Envelopes
- Sweater or Light Jacket*
- Non-aerosol Sun Block*
- Toothbrush & Toothpaste*
- Flashlight & Extra Batteries
- Long Pants
- Raincoat or Poncho*
- Hat or Cap*
- Shampoo, Soap, Comb*
- Boy Scout Handbook*
- Pen or Pencil*
- Small Notebook*
- Cards or small game*
- Spending Money – Souvenirs, snacks, merit badge supplies and craft kits are available at the Osage River Trading Company. Troop will operate a “bank” to hold money for Scouts while at camp. Only small bills Ones, Fives and Tens should be brought to camp.
- All personal items should be kept in a secure camp box while at camp.
- The Heart of America Council is not responsible for securing, or for the loss of, personal items. It is your responsibility to keep track of all personal valuables while at camp.
- All clothing and equipment should be clearly marked with your full name and troop number.
DO NOT BRING VALUABLES TO CAMP
- Smart Phones, video games and tablets are to be left at home. Please do not bring them.
- Specific (simple, sensible, significant).
- Measurable (meaningful, motivating).
- Achievable (agreed, attainable).
- Relevant (reasonable, realistic and resourced, results-based).
- Time bound (time-based, time limited, time/cost limited, timely, time-sensitive).
I wanted to log a final entry on this page just in case this is something future Camp Scoutmasters look to for guidance.
Accomplishments: The boys accomplished some great things during camp. They completed a lot of merit badges and had fun working on them. One boy went from being a virtual non-swimmer before camp to earning his blue band so he could participate in the fishing merit badge. Another boy, who was taking life saving for his third time, swelled with pride as he completed the necessary laps and tasks to earn the merit badge. Some parents were lucky enough to observe him complete his final task. And probably the moment I will remember most from summer camp is when one of our boys who is a little shy and sometimes feels as if he is socially awkward, stood before the entire camp and belted out a repeat after me song that got a standing ovation and a request for an encore.
Our troop gave back to the Reservation and the Tribe by advancing one boy to warrior and several boys to Brave. Two members of our troop took paint elevations as staff members and one additional adult became an honored woman in the tribe. Many adults added beads for another year of service.
Illness and Injury: One camper, who was bitten by a tick the previous year and endured a tick borne illness, was unable to withstand the heat of the first day and went home. We only had two other campers exhibit any sickness during camp and both of those instances were handled quickly and without additional issue. A couple campers had blisters from improperly tied shoes and the adults helped them with those issues while one camper got something in his eye and needed some additional medical treatment. We had a few tick bites here and there and some mosquito bites, but otherwise we were a healthy and happy group.
Others joining us: Two campers not from our Troop joined us for camp this year. One was from a Troop in Missouri that was going to camp when he was to be in Australia with his family. He was a fun and bright addition to our group. Another was from a neighboring troop. He had fallen ill as a staffer at Bear Camp and missed his chance to attend with his Troop. He was eligible for brave and achieved entry into the Tribe. Two of the parents who had boys in a similar situation made sure he was welcomed and a part of the group. We had to address some concerns of some parents who did not see the value in adding a boy so late, but logistically it was not a problem and in the end it was a net positive for our Troop.
Leadership: The SPL provided good leadership during the 10 days. He was busy with tribal duties and a couple other boys provided leadership when they could. It is a hard transition to go from one person in charge to another taking charge mid stream. It will probably always be like that, but it just creates a difficult situation. I did not do a very good job of anticipating that and did not coach the new leaders very well. The SPL managed his duties well.
As the week went on tempers rose and frustrations grew, especially among adults. There were three instances of verbal exchanges I wish I could walk back. If I had it all to do over again I would institute a no yelling rule. The yelling, for me, was a distraction and was pretty inconsiderate to our neighbors. It’s been a problem that has been a frustration to me for the past few years and I thought I could pilot us through it. I was wrong. If I could teach a lesson out of these events it would be about how to get a message from one place to another, or one person to another, without yelling. Proximity in communication would be the message. If I could impart one additional lesson it would be that this is a boy lead troop. The boys will make decisions which will be mistakes. We should let them fail safely and then chart a new course. Often, too much parental involvement, and dare I say decision making, depart from the boy lead nature of leadership we should be fostering. I, personally, was as guilty of this as anyone. I spent too much time telling and not enough time presenting options and coaching.
If I could do anything differently, I would make the winter JLT be a stronger program so we can train better communicators and give thoughtful servant leadership at both the boy and adult level by the time we get to summer camp. I used the goal setting part of those exercises but I did not do a good job incorporating the leadership and communication components.
Before we left for camp I sought out the advice of a summer camp scoutmaster from the olden days and here is what he recommended to me:
1) Delegate – look at this as a Wood Badge ticket item. You’re the project manager, not the single source of labor.
2) Everybody has a job every day. This includes adults and Scouts. Draw up your duty roster and post it daily. Let people volunteer for jobs before they’re voluntold.
3) Camp is about fun. Fun keeps people active and stress free. Have a fun activity in camp.
4) Keep extra decks of cards and board games on hand for idle Scouts to pass the time. If you have time you might consider more ambitious hands on stuff like,
i. If you have the tap and die tools let the boys hand turn some bolts. It’s an old school project, but some people like being mechanical.
ii. File some axes, sharpen some knives.
iii. Build a jumbo jenga set. Provide some wood, sand paper, saw, etc.
iv. Homemade checker board. Rocks and chalk go a long way.
5) Everybody needs some downtime, you don’t always need to be busy.
6) Keep adults busy with activities like carving a neckerchief slide or sharpening a knife or axe.
7) The first couple days will be easy. Everyone will be busy. Be on the lookout for a build up of stress on day 7, 8, & 9. People will start to get on each other’s nerves.
8) Don’t miss out on an Iconium hike one of the evenings.
9) Spread a few solar garden lights around camp so people don’t stumble around camp in the middle of the night trying to find the lolly.
10) You should have a summer camp SPL. Let him be in charge of the Youth. Meet with him every day and check his plan and give him support where needed.
11) Flag in the mornings is very important. It’s better to be on time and in ceremony that having combed hair and washed faces.
12) People won’t sleep well the first couple of nights. After that people adapt and will want to sleep in.
13) Ear plugs.
14) Set the tenting example. Roll up you side and front flaps. Only close them when it rains. Setup the ideal tent as an example. Others will follow.
15) Make a note to hand out compliments for even small things. Recognition goes a long way to being a good leader.
16) People have phones. Send pictures and texts home. Make a point of a special picture and texting time in the late afternoon. Family and friends will thank you.
17) The Summer Camp Scoutmaster should have an Assistant Summer Camp Scoutmaster. Delegate some responsibilities as they might be in charge next year. Good leaders are good teachers.
18) Practice some Scout craft. For example, lash something together to hold the water coolers.
19) Post as many schedules and assignments as you can ahead of time on the bulletin board. People want to know what they are responsible for ahead of time. It also shows that you are fair and even on how work is assigned.
20) Fun – have lots of it.
I do want to say, despite a few frustrations here and there, I sincerely appreciate the adults taking the time off work to come down and spend time with their boys. Everyone pitched in and made a difference so the boys could have a good summer camp experience. The parents made sure the boys were packed appropriately and everyone was well outfitted for the experience. I know it is not inexpensive to send your kids to camp and I appreciate the sacrifice everyone makes to give the boys this experience. Family day was a good day and the boys really handled the transitions well. In the end, everyone survived and flourished a little bit more. That’s all I can really ask for.
Next year, I hope you get a better draw and you can find a session that is not in the middle of BBQ parking and family vacations. I think that will go a long way toward a more cohesive and less stressful camp experience. By next year the campsite will be less important because of the renovations and the bunk number. With a good draw, it should be manageable to find a date that does not interfere with those scheduling conflicts.
Good luck to the next camp master and his staff. I am here to be of assistance.